You should first set up a class in "Manage Classes" following the steps to set up a class and then add students to a class. Once a class has set up, you can add the course grade or score for each student. This information will be used as part of the calculation in determining a student’s progress toward NAFTrack Certification.
Step 1 - Click on the "Manage Classes" menu item
Step 2 - Click "Upload Grade/Score"
Step 3 - Review the instructions for the upload which includes the type of file types accepted, a template for the upload file and the details for each of the required columns. Step 4 - Determine whether academy IDs will be included in the upload process.
If a user selects "Yes", the next step is to prepare the Excel file and then upload the file to the system.
If the user selects "No" and is linked to more than one academy, the specific academy must be selected from the drop down list before the upload process can begin.
Users linked to multiple districts and/or academies will be able to upload students across districts, provided the academy IDs are included as part of the upload process. To view academy IDs associated with the user role, click "Academy ID List" button.
Step 5 - Review the instructions on the screen describing how the upload process will work. Step 6 - Select a properly-formatted Excel file for upload by clicking "Choose File". Locate file and then click "Upload Selected File.”
Step 7 - Review the uploaded data in a preview area and correct any errors. Errors will be identified in red. All errors must be corrected before the upload can be finished.
Errors will be sorted to the top of the screen.
Hover over the red exclamation icon to view detailed messages for each student.
View only the error and warning records by clicking "Show Only Error Records.”
If a value is entered into a field that is not a permissible value the system will return an error.
If no information is entered in a required field, the system will return an error and the word "missing" will appear in the field that is missing the required information.
If there is an error with a student ID, it is most likely that the student is not yet in the system. Grades cannot be uploaded for a student that is not in the system.
If there is an error with the course type or course name, it is mostly likely that the name does not match an available course option exactly. NOTE: Grades/scores cannot be uploaded for NAF (with EOC Exam and Project Upload). The course MUST be set up under Manage Classes before grades can be uploaded.
If there is a warning with a student’s name, it is most likely that the student is already in the system. To avoid duplicates, confirm the student does not already exist and remove from the upload.
Step 8 - Click "Edit" at the beginning of the row to fix an error. Navigate to the error to make adjustments. Drop-down lists will be available to select a permissible value for that specific row.
Step 9 - Once the error has been fixed, click "Save." Continue to do this for each row with an error.
Step 10 - Once all errors have been fixed, click "Finish Upload.” This button only becomes active once all of the errors have been resolved. Step 11 - After clicking "Finish Upload", a message appears on the screen confirming the upload has been completed successfully. Step 12 - To confirm the grades have been added, click on “Manage Classes” and view the list of courses.
